Commit e2680abd authored by Walter Heck's avatar Walter Heck

General review. Removed some outdated information, reworded others and restructured here and there

parent e991fc11
## Finance
### Salary
Salary is paid monthly, during the last week of each month. Should your salary include commission, please speak to Walter and Mine about the arrangements of when payment will be.
Should you want a review of salary, please speak to Walter and Mine about it. The salary review process will take into account your performance in your role, market rates for your role and OD’s ability to pay. Please do note that reviews will not necessarily lead to an increase.
OD has an open policy for the salary paid to each employee. We trust that we pay each employee at a fair rate. Should you want to know the salary being paid to any employee, feel free to talk to Walter or Mine. It is fine :)
### Trip compensation
#### Accommodation
Trainers are encouraged to stay with family/friends/Couchsurfing where it is possible. That said, the main priority is that you are well rested and feel comfortable at the place of accommodation.
In the cities where the above is not possible/feasible, OlinData will provide and pay for accommodation. We will look for the most suitable place within a certain price range like AirBnb rooms or simple hotels. OlinData will consult you before making the last decision, so you will have a say in the final decision.
Accommodation Price Range (Per Night)
# Finance
* Singapore: SGD 50 - 60
* India: SGD 50 - 55
Duration
OlinData pays for the night before the engagement you are traveling for, the nights during the engagement and the night after the last day of the engagement. Hence, it should be 4 nights for a 3 days’ training but OlinData will cover the maximum of 5 nights per training.
If for any reason OlinData decides to fly you in earlier or fly you out later, your extra nights of accommodation will be under responsibility of OlinData. If it is not under OlinData decision, the extra nights shall be under responsible of the employee.
## Salary
Salary is paid monthly, during the last week of each month. Should your salary include commission, please speak to Walter and Mine about the arrangements of when payment will be.
#### Transportation
OlinData will pay for employees' travel expenses between their city of residence and the city the engagement is in. The aim is to fly in the day before the training and out either on the last day of the training or the following day. If however flight prices are much cheaper on earlier days (on the way to the training) or later days (on the way back) we'll try to find a solution that is satisfactory to both employee and OlinData.
Change of itinerary for non-business reasons
If the employee wishes to fly in much earlier or fly out much later in order to add more time in the country, that is possible. In principal we will pay for the amount the flights closer to the training dates would cost us, but on individual basis we can decide to waver that rule. The same goes for flying in from a different location or flying out to/from a different location: we will look at the flight prices of the flight that would normally be used and if there is a significant difference the employee is responsible for paying that difference.
Should you want a review of salary, please speak to Walter and Mine about it. The salary review process will take into account your performance in your role and the market rates for your role. Please do note that reviews will not necessarily lead to an increase.
#### Daily Allowance
Daily allowance will be paid by per diem basis for OlinData Asia Employees from June 2014 onwards.
We will pay flight and accommodation separately, but every other expense will be within the per diem (including airport transfer services). The per diem will be added to the salary at the end of the month based on the number of days you spend out of your country/city. Please keep in mind that unless there is a different situation like two trainings happening or a customer visit, the maximum number of paid travel days per training is 5.
This clause is applying to all business trip, including private training when the client is not covering for the trainer’s expenses.
Singapore SGD 50/ per day (Revised on 13 October 2015 from SGD 65 to SGD 50)
India SGD 45/ per day (Revised on 13 October 2015 from SGD 50 to SGD 45)
Kuala Lumpur SGD 45/ per day (Revised on 13 October 2015 from SGD 50 to SGD 45)
As for OlinData India and OlinData BV employee, all expenses reimbursement will be based on receipts (Refer 3.3 Expense Reimbursement).
OlinData India - Rs. 2100/ per day
OlinData BV - Euro 50/ per day
OD has an open policy for the salary paid to each employee. We trust that we pay each employee at a fair rate. Should you want to know the salary being paid to any employee, feel free to talk to Walter or Mine.
### Expense Reimbursement
All expenses are subject to approval
......
......@@ -2,12 +2,12 @@
### Important information to provide when you join OD
* Personal details such as full name, address, date of birth, residential address (or where you are travelling in right now), phone numbers, meal habit, state of health (any allergies condition)
* Bank account details
* Emergency contact information
* Copy of your passport
* Personal details such as full name, address, date of birth, residential address (or where you are travelling in right now), phone numbers, meal habit, state of health (any allergies condition)
* Bank account details
* Emergency contact information
* Copy of your passport
Please make sure Mine Heck <mine.heck@olindata.com> has this information as soon as possible after you start.
Please make sure Mine Heck <email:mine.heck@olindata.com> has this information as soon as possible after you start.
If you're moving to the Netherlands as part of joining OlinData, please read onboarding/movingtonl.md
......@@ -16,13 +16,10 @@ If you're moving to the Netherlands as part of joining OlinData, please read onb
When you start with OlinData, we'll assign you a buddy from the existing team. This person will be your first point of contact for the first month so you have a specific person to ask whatever question you have.
### Setup Personal Profile
All employees have to setup their personal profile in Podio - OlinData HQ and OlinData website.
All employees have to setup their personal profile in BambooHR and OlinData website.
* BambooHR: you'll receive an invite for BambooHR, which is where we keep all HR related information. Please make an effort to fill your information out as complete as possible.
* OlinData Website <http://www.olindata.com/user>
1. Sign in using your account given and create your own password
2. Click on “Edit” button. You will be directed to a page to fill in your basic information in each column accordingly, upload your photo and write a short biography about yourself.
Note: (1) Please DO NOT choose “Administrator” under “Roles” ;
(2) Please choose your respective country as your time zone
3. Click “Save” at the bottom left after complete.
* BambooHR: you'll receive an invite for BambooHR, which is where we keep all HR related information. Please make an effort to fill your information out as complete as possible.
* [OlinData Website](http://www.olindata.com/user/login):
1. Sign in using your account given and create your own password
2. Click on “Edit” button. You will be directed to a page to fill in your basic information in each column accordingly, upload your photo and write a short biography about yourself.
3. Click “Save” at the bottom left after complete.
### Dealing with media/giving interviews
Should any media approach you or ask you for an interview, please ensure that you mention about this to everyone and that you are prepared for it in every way - physically & mentally. Should you need help, do ask Walter or Mine.
Should any media approach you or ask you for an interview, please ensure that you mention about this to Walter and/or Mine. We can then determine the best course of action together.
......@@ -4,7 +4,7 @@ A potential moving of country for a new job is a big undertaking and shouldn't b
# Getting here
OlinData pays for the flight ticket from your country of residence to Amsterdam. Please arrange this with Mine
OlinData pays for the flight ticket from your country of residence to Amsterdam. Please arrange this with Mine.
# your first few weeks here
......@@ -14,7 +14,7 @@ For people from outside the EU we pay for the first 3 weeks.
For people outside of EU might be interesting to register with your country's consulate if available in your city of choice or in The Hague.
Walter and Mine help as much as we can to help new team members to settle. We are also introducing a "buddy system" for seasoned OD employees to help new ones.
Of course, if you have questions, you can always contact your [buddy](https://gitlab.olindata.com/olindata/employee-handbook/blob/master/joining.md#orientation-with-a-buddy).
# A place to live
......
......@@ -20,8 +20,7 @@ Other than the 3 public holidays, each country of the employee’s origin can ha
* Boxing Day (26 December)
Of course, if you need to request an extension for the specific public holidays, you may apply it as your leave of absence :)
Please keep in mind, you will need to give notice at least 1 week in advance for the team members to know that you will be away for the public holiday in your own country and of course, register it in Podio (for public holidays, absence leaves and medical leaves). Refer 2.3 How to apply Days Off (Public Holiday/ Absence)
This implementation is hoping that employee can have a clearer sight on the public holidays that are entitled and hope it helps for the employee’s holiday planning with the family and friends.
Please keep in mind, you will need to give notice at least 1 week in advance for the team members to know that you will be away for the public holiday in your own country and of course, register it in BambooHR (for public holidays, absence leaves and medical leaves).
## Regulation on Unlimited Leave of absence
......
# Traveling for work
## Accommodation
Traveling employees are encouraged to stay with family/friends/Couchsurfing where it is possible. That said, the main priority is that you are well rested and feel comfortable at the place of accommodation.
In the cities where the above is not possible/feasible, OlinData will provide and pay for accommodation. We will look for the most suitable place within a certain price range like AirBnb rooms or simple hotels. OlinData will consult you before making the last decision, so you will have a say in the final decision.
OlinData pays for the night before the engagement you are traveling for, the nights during the engagement and the night after the last day of the engagement.
If for any reason OlinData decides to fly you in earlier or fly you out later, your extra nights of accommodation will be under responsibility of OlinData. If it is not under OlinData decision, the extra nights shall be under responsibility of the employee.
## Duration
The aim is to fly (or otherwise travel) in the day before an engagement and out either on the last day of the engagement or the following day. If however flight prices are much cheaper on earlier days (on the way to the engagement) or later days (on the way back) we'll try to find a solution that is satisfactory to both employee and OlinData.
## Transportation
OlinData will pay for employees' travel expenses between their city of residence and the city their engagement is in.
## Change of itinerary for non-business reasons
If the employee wishes to fly in much earlier or fly out much later in order to add more time in the country, that is possible. In principal we will pay for the amount the flights closer to the training dates would cost us, but on individual basis we can decide to waver that rule. The same goes for flying in from a different location or flying out to/from a different location: we will look at the flight prices of the flight that would normally be used and if there is a significant difference the employee is responsible for paying that difference.
## Daily Allowance
Daily allowance will usually be paid on per diem basis.
We will pay flight and accommodation separately, but every other expense will be within the per diem (including airport transfer services). The per diem will be added to the salary at the end of the month based on the number of days you spend out of your country/city. This clause is applying to all business trip, including private training when the client is not covering for the trainer’s expenses.
All expenses reimbursement will be based on receipts.
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