Commit 8b5f6b52 authored by Afraz Ahmadzadeh's avatar Afraz Ahmadzadeh

Merge branch 'finances-update' into 'master'

Update finance.md with new Xero expenses app, explain holiday money and update...

See merge request !45
parents d898a52d c2efb8a0
# Finance
## Salary
Salary is paid monthly, during the last week of each month. Should your salary include commission, please speak to Walter and Mine about the arrangements of when payment will be.
Salaries are paid monthly, during the last week of each month. Should your salary include commission, please speak to Walter and Mine about the arrangements of when payment will be.
Should you want a review of salary, please speak to Walter and Mine about it. The salary review process will take into account your performance in your role and the market rates for your role. Please do note that reviews will not necessarily lead to an increase.
OD has an open policy for the salary paid to each employee. We trust that we pay each employee at a fair rate. Should you want to know the salary being paid to any employee, feel free to talk to Walter or Mine.
OlinData has an open policy for the salary paid to each employee. We trust that we pay each employee at a fair rate. Should you want to know the salary being paid to any employee, feel free to talk to Walter or Mine.
## Holiday money
In the Netherlands it is standard to pay so-called 'vakantiegeld' (holiday money). You will see this saved up every month with your salary and it gets paid out with your May salary. By default this is 8% of your annual salary which means that if you have worked with us from June 1st to May 30th the next year at the end of May you can basically expect an extra month's salary.
## Expenses
### Expense Reimbursement
All expenses are subject to approval
Expenses have to be OD related in order to be eligible for reimbursement
If you are unsure on whether or not your purchase is valid for reimbursement, please do ask Mine before you purchase.
If you are buying any software for use with your job in OD, e.g. PDF Scanner, Keynote, please do let Walter and Mine know in advance before you purchase the software.
All expenses that require claims need to have a receipt. If you don't have a receipt, we cannot reimburse you.
What to do with expenses
Send the receipt to Mine. You can scan it or take a picture of the receipt (if you are taking a picture, do ensure it is of a good quality and we can see the details).
Your receipt will then be put into Xero and payment will be issued. For now, payment is issued together with your monthly salary. Should you need it urgently otherwise, please talk to Mine.
- All expenses are subject to approval
- Expenses have to be OlinData related in order to be eligible for reimbursement
- If you are unsure on whether or not your purchase is valid for reimbursement, please do ask Mine before you purchase.
- If you are buying any software for use with your job in OlinData, e.g. PDF Scanner, Keynote, please do let Walter and Mine know in advance before you purchase the software.
- All expenses that require claims need to have a receipt. If you don't have a receipt, we cannot reimburse you.
- Submit the receipt using [Xero expenses on Android](https://play.google.com/store/apps/details?id=com.xero.expenses) or [Xero expenses on iTunes](https://itunes.apple.com/nz/app/xero-expenses/id1106018845). You can scan it or take a picture of the receipt (if you are taking a picture, do ensure it is of a good quality and we can see the details).
- Your expense claim will then be approved and payment will be issued. For now, payment is issued together with your monthly salary. Should you need it urgently otherwise, please talk to Mine.
Read more about Xero expenses [here](https://central.xero.com/s/topic/0TO1N0000017kncWAA/expense-claims#business)
## Business Trip Arrangement
### Visa Application
What visas OD can provide
Currently, OD cannot provide any long-term visas for an OD employee to stay in a particular country.
If you are travelling for OD reasons, we will do our best to get you the appropriate visa you need for the particular country you are going to.
If you are travelling for OlinData reasons, we will do our best to get you the appropriate visa you need for the particular country you are going to.
If you do need help with visas, please ask Mine and discuss about it.
### Travel Expenses
When will OD pay for travel
When travelling for OD-related matters, OD will cover expenses (flight, accommodation, transport) and/or give you an allowance. Mine & Irene will be handling your travel so please do talk to them if you need certain things. For more on travel expenses, please refer 3.2 Trip compensation
When travelling for OlinData-related matters, OlinData will cover expenses (flight, accommodation, transport) and/or give you an allowance. Mine & Walter will be handling your travel so please do talk to them if you need certain things. For more on travel expenses, please refer 3.2 Trip compensation
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